(Only those Exhibitors may participate at the Fair who accept the following Rules of participation and acknowledge them by signing the Application / Order Form.)
DEFINITIONS: hereinafter the Applicant is referred to as ’Exhibitor’; the Art Market Budapest 2020 contemporary art fair as ‘Fair’. ’Organizer’ refers to the fair management of Art Market Budapest. ‘Venue’ refers to the location of the Fair and the company providing the venue for the ‘Fair’.
AGREEMENT: The Application or Order Form (hereinafter referred to as ‘Application’) constitutes a formal, binding agreement between Exhibitor and Organizer once duly signed by Exhibitor. Organizer reserves the right to accept or refuse any Application. Organizer reserves the right to modify the terms of the agreement if the successful execution of the Fair makes it necessary. Organizer shall inform Exhibitor about these modifications, and Exhibitor has the right to submit his objection within 5 days after the information about these modifications is sent to him. If no objection is received by Organizer within 5 days, the modifications are considered approved by Exhibitor.
USE OF EXHIBITION SPACE: Organizer reserves the right to limit or expel any Exhibitor or ban any service or activity that does not fit, or is not appropriate to, the character of the Fair. This may apply to persons, objects, printed materials, products, behavior, noise level, etc. Exhibitor acknowledges that only those artworks are allowed to be exhibited that were approved by Organizer. Any artwork expelled for any reason by Organizer from the Fair is not allowed to be displayed at the Fair, to be brought in any connection with the Fair, or to be offered for sale at the Fair. Prior to the opening of the Fair, Organizer will investigate the material exhibited by the Exhibitor, and if it differs from the material detailed by Exhibitor in the Application and approved by Organizer, Organizer has the right to expel the differing artworks from the Fair.
The distribution of any material (catalogues, brochures, stickers, etc.) by Exhibitor is limited to Exhibitor’s own booth. Exhibitor participating as ‘Gallery’ (ART GALLERIES and ART PHOTO BUDAPEST) is forbidden to place any direct advertisement or PR material of a party other than the Exhibitor at his booth. Exhibitor’s exhibit or products may not extend beyond the limits of Exhibitor’s booth (or the exhibition area designated to the Exhibitor); exhibited artworks or objects may not extend to the aisles. Exhibitor shall not arrange his booth so as to obscure, disturb or limit any other exhibitor. Furniture or arrangement of Exhibitor’s booth shall not block any aisle or neighboring booth. Exhibitor shall not mark or use any territory without Organizer’s written approval. Exhibitor cannot sublet or share the booth without Organizer’s written approval.
Exhibitor agrees to keep his booth open and properly staffed during the opening hours of the Fair (including the Preview and the Opening). Exhibitor’s failure to comply with the regulations and rules of this agreement may result in the alteration or removal of Exhibitor’s booth at Exhibitor’s expense, or may bring other sanctions or legal charges.
Exhibitor may have additional walls, doors and other booth elements built or additional lighting or equipment installed at their booth. These additional equipment and services may be ordered from and invoiced by Organizer on the basis of a separate order form. Exhibitor will receive a detailed offer from Organizer regarding these additional equipment and services.
SPECIAL WALL ARRANGEMENTS, CUSTOMIZED BOOTHS: The Fair has a uniform look. Any alteration to the structure of the originally ordered booth (or rented exhibition space) shall be approved by Organizer in writing. Any charges or expenses related to such alterations shall be paid by Exhibitor. Requests for additional walls or specialized wall arrangement shall be submitted to Organizer by the deadline indicated on the “order form for additional booth equipment” to be sent to Exhibitor at a later date. The booth may only be altered upon written approval by Organizer; the plan of alteration or customized booth shall be submitted to Organizer for approval. In order to maintain the uniform look of the Fair and to guarantee an aesthetic arrangement and relevant content, on the booths, the furniture must reflect the nature and the overall uniform look of the Fair.
CHANGE OF LOCATION: Organizer has the right to change the location of Exhibitor’s booth (or exhibition space) if it is in the best interest of the Fair. In case any such change becomes necessary, Organizer will inform Exhibitor. Organizer will make all reasonable efforts to avoid such changes, but if such changes become necessary, Organizer will do his best to provide a booth (or exhibition space) which is of the same style and size as originally ordered by Exhibitor. If reduction of the booth size or exhibition space is necessary, Exhibitor will be reimbursed on a pro-rata basis.
CANCELLATION / REDUCTION OF EXHIBITION SPACE BY EXHIBITOR: In the case that Exhibitor cancels his order, withdraws from participating at the Fair, or intends to reduce the size of the exhibition space, Exhibitor acknowledges the following. Cancellation, withdrawal or request for the reduction of exhibition space shall be submitted to Organizer via registered mail. If any time after the submission of the Application, Exhibitor withdraws his order and cancels his participation at the Fair, the cancellation fee is 100% of the rental fee. If Exhibitor intends to reduce the size of the originally ordered booth or exhibition space, already due parts of the rental fee are non-refundable. A pro-rata reduction of the remaining part of the rental fee is made possible by Organizer. After September 1, 2020, no request for size reduction can be considered.
CANCELLATION OF THE FAIR / DAMAGES: Under no circumstances will Organizer be liable to Exhibitor for the cancellation of the Fair, if non-delivery is due to any of the following reasons: fire, natural disaster, terrorism, war, uprising or strike. Insuring his own objects (including artworks) is Exhibitor’s sole responsibility. This applies to the event of necessary cancellation, postponing, re-scheduling or relocating of the Fair. Exhibitor shall remain liable to and shall pay the full amount of the rental fee, if the cancellation, postponing, rescheduling or relocating of the Fair is due to any reason or cause beyond the control of Organizer. Under no circumstances will Organizer be liable for any loss of profits, loss of business, indirect or consequential damages of any kind resulting from any breach or cancellation of this agreement.
PROTECTION OF VENUE: It is forbidden to post, hang, staple, nail, screw, or otherwise attach anything to columns, walls, floor or other parts of the Fair building outside the rented exhibition space without Organizer’s written approval. Damaging, caustic or staining fluids, or any other activity are strictly forbidden if they damage the floor or its covering. Exhibitor shall not paint or apply any other non-removable covering to any of the walls, floors, ceilings or other areas of the Fair building or its furnishings. Violation of the above implies compensation. Exhibitor takes full financial responsibility and will be charged accordingly for the cost of reparations of any damage caused by Exhibitor.
LIABILITY: Organizer shall not take any responsibility for any artwork, equipment, tools, property or material exhibited, held by, belonging to, or in the ownership of Exhibitor. All items are brought to the Fair and displayed at Exhibitor’s own risk. It is Exhibitor’s sole responsibility to participate and exhibit at the Fair, and to take care of insuring and safeguarding any item brought to the Fair by Exhibitor.
Cases not mentioned in this Agreement are under the authority of Hungarian Civil Law and its relevant regulations.